Meeting 34

HEARTLAND LIBRARY COOPERATIVE
November 15, 2000
HLC Governing Board voting members present: DeSoto-Paul Erickson, Comm. Bob Avant, Ann Ryals; Hardee-Gloria Davis; Highlands-Perry Newport, Jeanne Renton; Okeechobee-Marilyn Buxton.
Voting members excused: Walter Olliff Jr., Elinor Batey, Robbie Clarke, Bob Bullard, Clois Harvey.
Also present: Coordinator Mary Myers, Ed Kilroy, Elizabeth Kenney, Diane Hunt, Merry Cresswell, Carolyn Hesselink
In the absence of the chairman, the meeting was called to order at 10:05 a.m. by Perry Newport. Public Notice was read, and the agenda was moved for approval as presented by Marilyn, seconded by Jeanne, and passed by voice vote.
The minutes were correct to show 11,000 e-books available, instead of 1,000. In answer to a question, Coordinator Myers described what the e-book project is: full text facsimiles of mainly non-fictions books accessed on the Internet at home, or in the library. Subject areas are the social sciences, computers and technology, and reference materials. Users must first register at their local library to access the e-books which are check out from two hours to two days and vanish off the user’s screen when their due date arrives. A motion to approve the minutes was made by Paul, seconded by Gloria, and passed by voice vote.
COORDINATOR’S REPORT
The migration to Gaylord’s Polaris upgrade of our system is progressing. A liaison meeting will take place December 8. Hardee’s centralized cataloging department continues to set new records; processing 1,000 more books in October of 2000 than it did the previous October. Interviews for the Graying the Net grant Information Technology Trainer, and the Computer Support Specialist will take place this week. Decisions on outreach sites are being completed for each county. Ann moved approved of the report, seconded by Marilyn, passed by voice vote.
CREDIT LINE INCREASE
With the current credit limit at $1,000 being inadequate to pay for annual required training for grant participants, the Coordinator recommended the board increase the card limit. Ann moved we increase it to $5,000, seconded by Jeanne, and passed by voice vote.
STATE AID AND STATE BUDGET REDUCTION
Because of excellent local county support of our library, the proposed 5% reduction in the state library budget will have little effect on our cooperative libraries. Our funding cooperative-wise will actually increase from $366,000 to $400,000, and our counties will receive an increase in their state aid because of local spending.
Mrs. Myers continues to plan for additional monies to be added to the contingency fund, currently at $30,000. It is expected that adding additional funds received over our budget will up it to about $72,000. The Polaris migration will cost upwards of $200,000. Our financial picture is getting better and better, reflecting the local support of our libraries.
NEXT MEETING SET FOR 10 A.M., WEDNESDAY, JANUARY 17, 2001 AT LAKE PLACID MEMORIAL LIBRARY.
Paul moved we adjourn at 10:55 a.m., seconded by Bob Avant, passed by voice vote.
We offer our thanks to commissioner Bob Avant for his service to our board and, in turn, to DeSoto County.
Carolyn Hesselink
Secretary

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